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Jobs in Malaysia   »   Jobs in Seri Kembangan   »   Administrative / Clerical Job   »   Finance cum Admin Executive - Chemical
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Finance cum Admin Executive - Chemical

Helios Petroleum Sdn Bhd

Helios Petroleum Sdn Bhd company logo

Finance Responsibilities (Chemical Industry-Specific):

  1. Cost Control & Management:
    • Tracking and managing costs related to raw materials, chemicals, and production processes.
    • Assisting in pricing decisions by analyzing production costs and profitability.
    • Monitoring supply chain expenses, especially in procurement of chemicals and related supplies.
  2. Inventory & Asset Management:
    • Managing the financial aspect of chemical inventories, including raw materials and finished products.
    • Ensuring proper valuation of stock and raw materials based on market prices.
    • Assisting in capital expenditures for machinery, equipment, and factory maintenance.
  3. Regulatory Compliance:
    • Handling financial documentation related to environmental regulations and safety standards (e.g., REACH, OSHA).
    • Ensuring financial compliance with industry-specific laws such as hazardous material handling, taxes, and permits.
  4. Waste Management and Sustainability Reporting:
    • Tracking costs related to waste disposal, recycling, and chemical waste treatment.
    • Contributing to sustainability reports, focusing on financial aspects of eco-friendly initiatives (e.g., energy use, waste reduction).
  5. Risk Management & Insurance:
    • Assisting in assessing financial risks related to the handling, storage, and transportation of chemicals.
    • Managing insurance policies related to chemical inventory and liabilities in case of accidents or regulatory breaches.
  6. Project Financial Support:
    • Assisting in the financial planning for new product lines or expansions within chemical manufacturing.
    • Supporting project budgeting and cost tracking for research & development (R&D).

General Finance Responsibilities:

  1. Bookkeeping & Financial Reporting:
    • Recording and tracking transactions, including sales of chemicals, machinery expenses, and other related costs.
    • Preparing monthly and annual financial statements, ensuring compliance with relevant accounting standards.
  2. Payroll Management:
    • Managing payroll for employees, ensuring proper classification for workers in production, R&D, and administrative roles.
    • Handling staff allowances, overtime for production workers, and shift-based pay structures.
  3. Budgeting and Forecasting:
    • Preparing budgets, especially for large-scale production runs, procurement of bulk chemicals, and safety gear.
    • Monitoring variances between actual vs. budgeted production costs.
  4. Taxation & Statutory Compliance:
    • Ensuring timely filing of taxes (e.g., GST, corporate tax) related to chemical production and sales.
    • Managing any special tax incentives or duties for importing/exporting chemicals.

Administrative Responsibilities (Chemical Industry-Specific):

  1. Documentation & Compliance Management:
    • Maintaining records of safety data sheets (SDS) for chemicals, compliance certificates, and regulatory permits.
    • Filing environmental audit reports and certifications.
    • Handling licenses for the storage and distribution of hazardous chemicals.
  2. Procurement & Vendor Management:
    • Coordinating the purchase of chemicals, safety gear, and production equipment.
    • Managing vendor relationships, especially with suppliers of raw materials like solvents, reagents, and other chemicals.
    • Processing purchase orders, quotations, and supplier invoices.
  3. Health, Safety, and Environmental (HSE) Support:
    • Assisting in the administration of health and safety protocols, especially in managing safety gear and ensuring compliance.
    • Documenting and tracking accident reports, audits, and training sessions related to chemical handling.
  4. Regulatory Filings & Reports:
    • Preparing and filing reports required by government agencies related to chemical safety, production, and environmental impact.

General Administrative Responsibilities:

  1. Office Management & Coordination:
    • Ensuring smooth office operations by managing office supplies, vendor coordination, and facility maintenance.
    • Coordinating meetings, particularly those related to regulatory compliance, safety audits, and vendor negotiations.
  2. Human Resources Support:
    • Assisting in the recruitment and onboarding of workers for production facilities and administrative roles.
    • Maintaining employee records, tracking attendance, and managing benefits for all staff.
  3. Event Coordination:
    • Organizing employee training sessions related to chemical handling, safety protocols, and environmental standards.
    • Planning staff activities or company events.

Additional Responsibilities (Optional):

  • Supporting senior management with special projects or initiatives related to environmental compliance or new product development.
  • Handling customer and supplier communication regarding product specifications, pricing, and regulatory requirements.

Perks & Benefits

  • Commission and bonus
  • Casual dress code
  • Medical insurance

Job Location
No.3A, Jalan KB 2/15 COM Industrial Park 2, Kawasan Perindustrian Kg. Baru Balakong
Click to view the location on Google maps

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