This Role: Focuses on accounts payable, accounts receivable, and general administration functions to ensure efficient property management administration.
An Overview of the role:
Accounts Payable
- Process invoices for payment, ensuring accuracy and timeliness
- Set up new suppliers in the system
- Manage purchase orders and track payments
- Reconcile processed work and maintain historical records
- Manage petty cash and corporate credit card expenses
Accounts Receivable
- Issue copies of tax invoices and statements to tenants upon request
- Collect and process rent payments, including follow-up on late payments
- Assist the SML team with managing the casual mall leasing bookings
- Assist the Retail Manager with reconciling tenant accounts
- Process tenant recoveries (e.g. utilities, outgoings, Cat 1’s)
- Assist with arrears management and reporting
Financial Administration
- Assist the Retail Manager in preparing monthly financial reports and client reporting
- Support budget and forecast preparation
- Assist the Marketing Manager in collating sales figures from tenants
- Process rent reviews and update billing details
- Assist the Retail Manager with outgoings reconciliations and adjustments
- Assist with annual audit processes
Lease Administration
- Maintain accurate lease registers and tenancy schedules
- Assist the Retail Manager with the process of lease assignments (LAAFS)
General Administration
- Assist the Team with customer service
- Manage office supplies and stationery orders
- Handle lost property
- Maintain filing systems and records (Sharepoint)
- Support Centre Manager, Retail Manager, Operations Manager, and Marketing Manager as needed
- Perform ad hoc administrative duties as required
Reporting
- Prepare and distribute various reports (e.g., arrears, occupancy, financial performance)
- Assist in compiling monthly client reports and annual business plans
Sounds like you? This is what we are looking for:
- Knowledge of lease administration processes
- Experience with property management software (e.g. MRI) highly desirable
- Exceptional communication and multitasking skills
- Strong organizational and time management abilities
- Intermediate computer skills (MS Word, MS Excel)
- Attention to detail and high degree of accuracy
- Ability to work independently and as part of a team
- Professional and proactive attitude
Benefits:
- Great employee discounts off fitness, wellbeing & other renowned brands
- 18 weeks paid maternity leave
- Private Health Insurance Discounts
- Active Social Club
- Employee assistant program
- Novated Lease for EV cars
- Paid time off for volunteer work
- Career Opportunities with Australia's #1 Commercial Real Estate firm
- Premium offices
What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Interested candidates, please apply following the link below quoting job reference number
ABREQ518755
